Widgets

The widgets are placed as buttons next to the search field. The widgets combine asset attributes such as dimensions, tags, keywords, or file information. In each widget, users can define multiple search criteria. They can also select their preferred language for text searches, regardless of the user interface language.

Note

Note that the search criteria specified in the widget descriptions may not be available on your system. In this case, the required function or module is not enabled by your administrator.

Typically, you will initially see only a selection of widgets defined by the administrator. If you want to display a widget because you want to use the search criteria contained within it for your own search, follow these steps:

  1. Click > Assets > Search.

    The search page is displayed. The upper part of the window displays the widgets and, if applicable, the search input field of the default view.

  2. Choose:

    1. If you want to see all available widgets: Click Show all widgets in the top right-hand corner.

      OR:

    2. If you want to select from the available widgets: Click Manage view in the top right-hand corner.

      The Edit view dialog is shown at the right.

  3. Click the gray crossed-out eye next to the widgets you want to activate.

  4. Optional: Change the order of the widgets via drag and drop by grabbing the  handle at the beginning of the row.

  5. Close the dialog box.

The selected widget view is displayed. You can save the changes as a view. Refer to chapter Views.

For most widgets, the top section allows you to choose how multiple criteria are combined with each other in the widget. You can use the Find assets that match the search criteria as follows selection to choose whether to list assets to which all, at least one or none of the criteria apply. Note that this may not cover all the criteria for the widget. If this is the case, you can find a corresponding message in the descriptions below.

The bottom section of the widgets contains the buttons Clear all, Cancel and Apply. These buttons trigger the following actions:

Button

Action

Clear all

The criteria are reset. Please note that, in certain circumstances, this may not apply to all settings. The widget remains open.

Cancel

The settings are reset. The widget is closed. No new search is triggered and the previous search results are kept.

Apply

The widget is closed. A new search is triggered with the existing criteria. The search result depends on which assets the user has access to.

Enter one or more keywords in the Text Search widget. After you enter the first three characters, a list of matching keywords is displayed. You can enter additional characters or choose a suggestion from the list. Regardless of this, you can always start a search by typing at least two characters in the search box. To start the search, press  ⏎ or click the icon.
If you click the down arrow on the right of the widget, the following dialog box opens:

Here you can select whether only assets are listed whose searched fields contain the exact keyword entered or also partial hits. With the second option, you decide whether the automatic tags are also searched. The automatic tags are determined using the AI tagging system, when an asset is uploaded.

This widget is used to search for assets with specific dimensions.

Select the option that best reflects your desired search outcome: to match any, all, or none of the selected criteria. You can enter the Width and Height in the top area of the dialog. Use the field on the left in the relevant lines to select whether to search for an asset of a specific size or within a specific size range. If you are searching within a size range, enter the range in the fields to the right (From… To). If you want to search for a specific size, enter the size on the right. Choose a unit in the bottom drop-down list. (px, cm, mm or inch).

This widget is used to search for assets with a specific star rating. Note that the rating function must be enabled in your system to do so.

Select the radio button for a rating to find assets that have at least that (average) rating. Click Apply to set this search setting.

The Asset Metadata widget is used to search through asset metadata.

Criterion

Description

Asset ID

This allows you to search for assets with a specific ID.
It is not necessary to enter the leading M-. If you do not know the full ID, you can work with wildcards: Entering 234* will find all assets whose ID starts with 234, e.g. 2345, 2346 or 23477. Searching for IDs with specific ending digits is not possible: *234 yields no hits.

Affiliate ID

This allows you to search for assets allocated to a specific affiliate. If you do not know the full ID, you can enter part of the ID, wildcards are not needed: Enter 234 to find assets assigned to branches 1234, 234 or 2345, for example.

Date uploaded

This allows you to search for assets which were uploaded on a specific date or during a specific date range.
You can select a predefined date range in the field to the left. Alternatively, you can select the settings Exact date or Range (custom). If you select Exact date, enter a date or select a date using the date picker on the right. If you select Range (custom), you must enter a date range in the fields From… To.

Uploaded by

This drop-down list allows you to pick a user whose uploaded assets you would like to search for.

Last updated

This allows you to search for assets whose attributes were last edited on a specific date or during a specific date range. You can select a predefined date range in the field to the left. Alternatively, you can select the settings Exact date or Range (custom). If you select Exact date, enter a date or select a date using the date picker on the right. If you select Range (custom) you must enter a date range in the fields From… To.

The Asset Management widget is used to search through attributes which are used to manage the asset.

Criterion

Description

Asset name

This allows you to search for an asset with a specific name or part of the name of the asset.

Item number

This allows you to search for assets with a specific item number.

Org. unit

This allows you to search for assets whose owners are allocated to a specific organizational unit.

Language

This allows you to search for assets with a specific assigned language.

Country

This allows you to search for assets with a specific assigned country.

Vdb

This allows you to search for assets allocated to one ore more specific VDBs. When creating a search filter, a multi-selection of VDBs is possible.

Persons shown

This allows you to search for assets on which a specific person is depicted.

ISIN

This allows you to search for assets with a specific assigned ISIN.

include variants

Select whether variants should also be included in the search.

The following criteria are not considered by the Find assets that match the search criteria as follows: option.

Criterion

Description

In Recycle Bin

Choose whether the recycle bin should also be searched.

In My Subscriptions

Activate this switch if you want to restrict your search to assets to which you are subscribed.

Download approval

Choose whether you would like to search for assets that require download approval.

This widget is used to search for assets with specific file properties.

Criterion

Description

File type/extension

Select the file types to search for. In the tree, activate the checkboxes for the file types that you would like to search for. If you do not want to search through the tree manually, you can enter the type in the search field (e.g. png). Hits are displayed directly in the tree below it.

File size

Enter the file size that you are searching for. Use the field on the left to specify whether you are searching for a file size within a specific range or an exact file size. If you are searching for assets with a file size within a specific range, enter the range in the From and To fields. If you are searching for assets with a specific size, enter the size. Then select the size unit (KB, MB or GB).

Color model

Select the color models that you are searching for.

This widget is used to search for assets that are valid or official within a specific period.

Criterion

Description

Asset Validity

This widget is used to search for assets that are valid within a specific period.

In the field on the left, select which kind of period you are searching for (e.g. Beginning from a specific date). Enter the specific date range in the fields on the right.

Official version

This widget is used to search for assets that are marked as official within a specific period.

In the field on the left, select which kind of period you are searching for (e.g. Beginning from a specific date). Enter the specific date range in the fields on the right.

This widget is used to search for assets with specific assigned categories.

In the tree, select the categories that you would like to search for. If you do not want to search through the tree manually, you can enter a category in the search field. Hits are displayed directly in the tree below it. Use the checkbox above the selection field to choose whether subordinate categories should be included automatically.

This widget is used to search for assets with specific license data.

Criterion

Description

License name

This allows you to search for assets to which a specific license has been allocated.

License required

Search for assets that require a license.

License type

This allows you to search for assets to which a license of a specific type has been assigned.

License purpose

This allows you to search for assets to which a license with a specific purpose has been assigned.

License validity

This allows you to search for assets with a license with a specific validity period.

This widget allows you to search for assets allocated to specific collections.

In the tree, select the collections to be searched. If you do not want to search through the tree manually, you can enter a collection in the search field. Hits are displayed directly in the tree below it. Use the checkbox above the selection field to choose whether subordinate collections should be included automatically.

This widget is used to search for assets with specific assigned keywords.

Check the boxes for the keywords that should be included in the search. If you do not want to look through the entire list, you can enter a search term in the search field. Hits will be displayed directly.

This widget is used to search for assets with specific tags assigned.

Check the boxes for the tags that should be included in the search. If you do not want to look through the entire list, you can enter a search term in the search field. Hits will be displayed directly.

This widget is used to search for assets with specific publication information.

Criterion

Description

Currently published

This allows you to search for assets that are currently published.

Publication channel

This allows you to search for assets that were published in a specific channel.

Publication date

This allows you to search for assets that were published during a specific period. In the field on the left, select which kind of period you are searching for (e.g. Beginning from a specific date). Enter the specific date range in the fields on the right.

Suitable for Brand Templates

This allows you to search for assets whose quality is sufficient for use in Brand Template Builder.

Print quality

This allows you to search for assets whose resolution meet the criteria for print quality.

Automatically displayed in the widget for each customized field. If a name is entered for a customized field, the widget is automatically given the same name.

Customized fields can be created as Custom Attributes fields, using formatted text or a drop-down list. These types are described below:

Widgets of this type are used to search for assets to which a specific keyword has been allocated in this property.

Use the field to enter the word that you want to search for. Check the box if you would like to find assets for which nothing is entered in this property.

Widgets of this type are used to search for assets to which a specific keyword has been allocated in this property.

Use the field to enter the word that you want to search for.

Widgets of this type are used to search for assets to which a specific selection has been allocated in this property.

Tick the checkboxes next to the values you want to include in the search. If you do not want to look through the entire list, you can enter a search term in the search field. Hits will be displayed directly.