Collections

You can group various assets in a collection and make the collection available to other users. An example of this would be a collection of images for a campaign. You can also use the collection to make assets available to users who would otherwise not have access to the assets. This is the case, for example, if the asset is stored in a VDB for which a different user does not have access. Collections in combination with approvals can be used to provide different target groups (e.g. marketing department, sales, field service) in a company with the required assets.

A collection may also contain files that cannot yet be accessed by other users. For example, you can upload images that are saved locally to the My images collection and store them in your own section within the Media Pool module. Note that these files are still subject to the duplicate check: If a file is saved by different users in their own areas, the file is displayed in their own areas. However, the file in question is the same file. Changes made by a user are available for all other users that have stored this file.

  • Creating a Collection

  • Assigning an Asset to a Collection

  • Assigning Several Assets to a Collection

  • E-Mailing a Collection
    You can send a collection via e-mail. When you do so, a link to the assets in the collection is provided in the e-mail. For example, you can send images to recipients who do not have access to the Media Pool module.

  • Sharing a Collection
    You can share a collection to make it available to a group of users. The group can either contain all users of the module Media Pool or be restricted to users in organizational units, a distribution list or a group you specify. A shared collection is displayed under> Assets > Collections > Shared collections. Only the owner can edit the collection.

  • Forwarding a Collection
    If you use the Transfer collection function, the collection is copied and created for each recipient in their > Assets > Collections > My Collections section. Each recipient can edit the collection, send it by e-mail, or share it as if they had created it themselves. You can enter users or distributor lists as recipients.

You can upload locally saved data to the Own Administration Pictures, Own DSE Pictures, Own Smart Access Pictures, Own Brand Template Builder Pictures and My Reviews areas. The files are not assigned to a VDB and cannot be found in the Media Pool module. To create an uploaded file as an asset, you must first complete the asset attributes. Note: If a different user uploads the same file and completes the asset attributes, the file can automatically be accessed in the Media Pool module.

For more information, see Upload of Locally Stored Images.

The following areas are created automatically by default:

  • Shared Collections: You can share your own collections with other users. Using the Share collection function, you can move one of your collections to the Shared Collections section.

  • My Collections: You can assign individual assets to this collection. You can create further sub-collections.

  • Own Administration pictures: All the images that you have uploaded for the Administration section are assigned to this section. For example, this section contains images that you have assigned to a changeable object or assigned as an alternative preview image. These images are not automatically transferred to the module Media Pool because they are not assigned to a virtual database. After uploading the image, you can create it as an asset in the module Media Pool by editing the attributes.

  • Own DSE Pictures: All images that you upload in the Job Manager and Marketing Data Hub modules are assigned to this section. You can upload images that are saved locally. These images are not automatically transferred to the module Media Pool because they are not assigned to a virtual database. After uploading the image, you can create it as an asset in the module Media Pool by editing the attributes.

  • Own Smart Access Pictures: All the images that you upload in the Smart Access module are assigned to this section. You can upload images that are saved locally. These images are not automatically transferred to the module Media Pool because they are not assigned to a virtual database. After uploading the image, you can create it as an asset in the module Media Pool by editing the attributes.

  • Own Brand Template Builder Pictures: All the images that you upload when you use the Brand Template Builder module to customize advertising material are assigned to this section. You can upload images that are saved locally. These images are not automatically transferred to the module Media Pool because they are not assigned to a virtual database. After uploading the image, you can create it as an asset in the module Media Pool by editing the attributes.

  • My Reviews: All of the files for which you start a review in the Review Manager module are assigned to this section. You can upload images that are saved locally. These images are not automatically transferred to the module Media Pool because they are not assigned to a virtual database. After uploading the image, you can create it as an asset in the module Media Pool by editing the attributes.