Publication Channels

If an asset is provided for publication on a channel, it is monitored by the system. In certain events defined for the channel in the module administration, the third-party system is informed. The third-party system processes the asset based on its programming and, for example, posts the asset to a social media platform. Rendering schemes are used for publication through a channel.

Events in which the third-party system is informed may be, for instance, a new version of the asset, the publication itself, or a change to asset attributes.

To publish an asset through a channel, the asset must be valid.

You manage publication on channels in the Publishing channels for... dialog box. The dialog box opens when you click the button in a search result for the asset or in the detailed view of the asset.

The module Media Pool has the following default channels:

  • Create publicly available links: This creates a public link on the web cache.

  • Share asset via SEW, MPM or CEA: If the SEW, MPM, or CEA modules are activated in your system, you can release assets via this channel for these modules.

An asset can be published on multiple channels at the same time or at different times. There is no restriction with regard to the maximum number of simultaneous publications of an asset.

When the Publish button is grayed out and inactive, a tooltip will provide you with a brief explanation of the cause and a possible fix when you hover over it. For example, 'The selected rendering scheme is not valid.'

You can publish an asset immediately; in this case, it is included for the channel immediately. You can also schedule the publication separately for each channel starting from a specific time or for a specific time period. You can also finish a publication.

You can view the status of the publication of an asset for various channels when you open the Publishing channels for... dialog box. The left-hand column in the table displays the status:

Status

Description

Green

The asset is currently published on this channel.

Yellow

The asset is scheduled to be published on this channel. A corresponding start date has been set.

Gray

The asset is not published on this channel and no publication is scheduled.

Red

The publication period for the asset has expired.

When a published asset is moved to the recycle bin by deletion, the asset is automatically unpublished.

Note

It is not possible to publish assets that are in the recycle bin. The Publish button therefore appears grayed out for such assets. At the top of the channel publishing dialog box, a corresponding note is displayed with an appropriate reason.