Approvals

You can access information about applications for download and upload approval by selecting > Assets > Approvals.

You can flag assets as requiring approval to allow specific persons to access or use them or to prevent their access or use by specific persons, for example. Users must request permission to download or send assets that require approval from the owner. Once a user has received a download approval, the validity of the approval is unlimited and without restriction: The user can use the asset and all of its versions repeatedly.

You can call an overview of the download approvals by choosing > Assets > Approvals > Download approvals.

Function

Display

To Be Processed

All assets for which you must still grant an approval.

Still Pending

All assets that you have requested approval to use.

History > Received Approvals

All assets that you have received approval to use.

History > Received Rejections

All assets that you have not received approval to use.

History > Granted Approvals

All assets that you have granted approval to use.

History > Rejected Approvals

All assets that you have rejected approval to use.

To ensure that only high-quality assets are created, virtual databases (VDBs) with upload approval can be created. In this case, the assets are created in the VDB only if the assets have run through an appropriate approval workflow and been approved.

SelectAssets > Approvals > Upload Approvals to display an overview of upload approvals.

Function

Display

To Be Processed

All assets for which you must still grant an upload approval.

Still Pending

All assets that you have imported to a VDB that requires approval that have not been approved yet.

History > Received Approvals

All assets that you have imported to a VDB that requires approval that have been approved.

History > Received Rejections

All assets that you have imported to a VDB that requires approval, but for which the upload approval has been rejected.

History > Granted Approvals

All assets for which you have granted an upload approval.

History > Rejected Approvals

All assets for which you have rejected an upload approval.