⋮ Menu and "MENU…" Button

The ⋮ menu and the Menu... button are displayed at various points on the user interface so that you can quickly access the desired functions.

  • The ⋮ menu is available at the bottom right of each search result tile in the gallery view and on the right in the list view. In the case of multiple selections, the Menu... button appears above the results. It allows you to perform actions on multiple selected assets.

  • In the detailed view of the asset, which opens after you double-click on a search result, the ⋮ menu is located at the upper right corner next to the close box.

  • In the > Assets > Collections area, a menu button is placed that allows you to access the functions you need to edit your collections.

Your permissions determine which functions you can access in the menu.

Note

Depending on whether you want to call a function for a single asset or for multiple selected assets, you must use the individual Menu button for the selected asset or the Menu button displayed at the bottom of the thumbnail or list view. You can use the functions for editing collections only in the > Collections area.

The following screenshot shows the expanded ⋮ menu for a single asset:

The ⋮ menu appears for each asset in the search results.

  1. Click ⋮.

  2. Optional: In the case of a multiple selection by selecting the checkboxes of individual assets in the search, or a range selection by Shift-clicking on the first and last assets in the desired range, the menu… button appears above the search results.

    The menu with the asset editing and management functions opens.

  3. Select the desired function to make changes.

You have edited one or more assets.

Your authorizations determine which functions you can call using a Menu button.

Function

Description

Open

Open the detailed view of the selected assets.

Preview

This opens a large preview image in a pop-up window.

View assets

Note: This can be executed only as a mass action for multiple selected assets via the menubutton.

This opens a larger preview image in a pop-up window. You can leaf through the selected assets.

Function

Description

Delete

This moves the asset to the Recycle bin. The asset is not permanently deleted, but can now only be found if the Recycle bin checkbox is activated in the advanced search. If an asset is sent by e-mail (download link) and is then deleted, you can still access it via the link until the end of its validity.

Edit Properties

This opens a dialog box in which you can manage the properties.

Edit assets one by one

Note: This can be executed only as a mass action for multiple selected assets.

This opens a dialog box in which you can manage the properties. You can use the page up symbol to switch to the next asset.

Edit all assets at once

Note: This can be executed only as a mass action for multiple selected assets.

You can edit the properties of all the selected assets in a pop-up window.

Change assets ownership or Change asset's ownership

The command Change asset's ownership is available on the individual asset in the search. This function can be accessed in a multiple selection for batch processing via >  Menu… > Edit > Change assets ownership.
This opens a window in which you can assign a new owner to one or more assets.
Note: This option is available to the owner of the asset and to users who have the Change Asset Owner permission.

Assign variants

You can group assets that are related to each other in terms of content (such as image series or identical images in different colors) as variants.

Transfer variants

Note: Only if variants have already been assigned to the asset.

You can open a new search in a pop-up window and define a new leading media object (master object) for existing variants of the selected media object.

Unassign variants

Note: Only if variants have already been assigned to the asset.

This removes all variants added to the asset.

Recreate Preview Images

Note: Only available via the ⋮ menu.

This allows you to update the preview image of the selected asset.

Note: If you trigger this function for video files, the content of the Remarks field and the comments for the original file are overwritten.

Function

Description

Add to my favorites

This flags the selected asset as a favorite.

Remove from My Favorites

This removes the selected asset from your favorites list.

To Collection

This opens a pop-up window in which you can select the collection to which you want to add the selected asset.

Rate

You can award between 1 and 5 stars for the asset. You can use the average rating (average number of stars) as search criteria.

Subscribe

This allows you to subscribe to the asset. You are then informed automatically about changes to the properties, version changes, downloads, or if the asset is deleted.

Delete subscription

You can delete the asset from your subscriptions.

Function

Description

Save

This opens the Asset download dialog box where you can save the asset locally.

Save with linked images

Note: This can be executed only for InDesign files (INDD and IDML).

This opens the Asset download dialog box where you can download the selected asset, including the used images.

Send as e-mail

This opens the Send as e-mail dialog box and you can send the selected asset as attachment or link.

Sending as an e-mail with linked images

Note: This can be executed only for InDesign files with linked images.

This opens the Send as e-mail dialog box. The selected asset is sent in the e-mail as a link. The recipient of the e-mail can download the asset with all linked images using the link.

E-mail to subscribers

This opens a pop-up window in which you can send an e-mail to all the subscribers to the asset. This command appears context-sensitive only for assets that are subscribed to by someone.

Note:

It is not intended to publish assets from a collection.

Function

Description

Publishing Channels

This opens a pop-up window in which you define the output channel under which the asset is published. You also specify the publication period.

Publish

You publish the asset immediately and initially without a time limit.

Edit

This opens a pop-up window in which you can edit the publication period of the asset.

Unpublish

You stop the publication of the asset.

Note:

These options are visible in the menu... button for bulk actions, but have no function any longer.

Function

Description

Apply for license extension

This opens the License extension dialog window, in which you can request a license extension for the selected asset.

Open document

Note: Can be executed only for InDesign documents with Adobe InDesign up to and including Version CS 6.

This opens a pop-up window that you can use to copy the name of the asset to the clipboard and transfer it to the InDesign Extension.

Create shop item

This opens the > Edit item page in the Marketing Shop module, in which you can create the selected asset as an item.

Create Job

This opens the Create Job dialog window. You can select a job type to create a new job.

Adapt to your own requirements

Note: This can be executed only for InDesign documents that have been finalized in the Brand Template Builder module and published in the Media Pool module .

This opens the InDesign document in Brand Template Builder and you can adapt it there. The adapted document can also be published in the Media Pool module again.

Function

Description

Forward as e-mail

This opens the Send as e-mail dialog box. Select a rendering scheme. A link to the asset included in the collection is sent in the e-mail.

Create collection

This creates a new collection

Transfer collection

This transfers the selected collection to a different user.

Edit Collection

You can rename the collection or add a language variant for the name.

To Collection

This opens a pop-up window in which you can assign the selected asset to a different collection.

Delete from Collection

This removes the selected asset from the collection.

Edit total collection

This opens the Edit asset data dialog box. You can edit the properties of all the assets included in the collection.

Save Collection

This opens the Asset download dialog box. Select a rendering scheme to use to download the assets included in the collection.