Functional Attributes

Functional attributes are directly linked to the functions of the Media Pool module. The functions include, for example, asset versioning, publishing, and backups. The functional attributes describe the conditions in the relevant functions, for example, which version an asset has and whether it is published.

The Print quality attribute controls the Suitable for Brand Templates attribute (see the section Usage) and the function of rendering schemes (see Rendering Schemes).

Name

Description

Print quality(HiRes)

The attribute is activated automatically if one of the following conditions apply:

  • The asset resolution exceeds a specified value. The value is set to 300 dpi by default but may be defined differently for your system. If you have any questions, please contact your system administrator.

  • The asset does not have a resolution but is at least 2000 px × 2000 px.

  • The asset is a vector graphic.

The attribute can be changed at a later stage.

As well as the assignment to a virtual database (VDB), the following functions determine the availability of an asset for the user. For more information, see Visibility.

Name

Description

Validity from/to

This displays the validity period defined in the attributes of the asset.

Hide if not valid

In the attributes of the asset, you can use the Hide if not valid checkbox to specify that the asset can be found only within its validity period.

Affiliate ID

The assignment of the asset to an affiliate

The module Media Pool has several mechanisms for ensuring the quality of the created assets as well as protecting their use. For more information, see Protecting Assets. The following attributes describe the settings.

Name

Description

Approval history

For assets that were uploaded to a virtual database (VDB) that requires approval, the following information is displayed:

  • The date on which the asset went through a workflow step defined for the VDB.

  • The name of the last completed workflow step.

  • The name of the user who processed the workflow step.

Subject to approval

If an asset requires approval, it cannot be downloaded until the owner has granted approval.

Reason for download restriction

Text which is entered in the Reason for approval field when requesting approval.

License information

Displays license information such as the license name, usage, or validity period for assets that require a license.

The Versions attribute describes the asset versioning. For more information, see Versions.

Name

Description

Versions

This displays the following information about the individual versions of the asset:

  • The version number of the asset

  • The name of the creator of the version

  • The date on which the version was created

  • The period in which the version was marked as official

  • The file name

  • The flag for marking the version as official

  • The flag for marking the version as published

  • The comment entered for the version.

You can mark a version as official, save it as the original file or as a PDF, or delete it.

The module Media Pool has several mechanisms for structuring the created assets. For more information, see Arranging and Organizing. The following attributes describe the functions.

Name

Description

Average rating

Average value of ratings.

User ratings

List of ratings. The comments entered by the user, the user name, and the date and time of the rating are displayed.

Related assets

Assets that are flagged as related are displayed.

Variants

Assets that are flagged as variants are displayed.

Users can not only download assets directly, but also share them with individuals who are not registered users of the system. In addition, the assets can be used in different modules (for example, a product image can be used in the Marketing Data Hub module). The following attributes describe the usage, to be found in the detailed view below the History attribute panel, which you can expand by clicking on the name or the arrow.

Name

Description

Download history

Information about each download of the asset by registered users:

  • Name of the user who downloaded the asset.

  • Date of download.

  • Information from the Reason for use field.

For more information, see Usage.

Item number

Asset item number. The item number is used when the asset is used in the Marketing Shop, Job Manager and Marketing Data Hub modules. For more information, see In Other Modules.

Suitable for Brand Template Builder

This attribute controls whether assets are found when an asset search in the Media Pool module is triggered from the Brand Template Builder module.

The attribute is archived automatically when the asset is created if the Print quality attribute is activated and the asset is created in the CMYK color scheme. The attribute can be changed subsequently so that the assets can be used in different color schemes or with a different resolution in Brand Template Builder.

Used in documents

This displays the asset ID, the asset title, and the version of the documents in Brand Template Builder in which the asset is used.

For more information, see In Other Modules.

Used in templates

This displays the media ID, the media title, and the version of the template in which the asset is used.

For more information, see In Other Modules.

Data Hub

This displays a link to the data sheet where the asset is used. You can open the data sheet information.

For more information, see In Other Modules.

Jobs

This displays a link to the job data sheet where the asset is used.

For more information, see In Other Modules.

Images used

Note: Only for InDesign documents.

Asset ID, title, and the version of the assets that are used in the InDesign document.

For more information, see Using InDesign Files.

If an asset is provided for publication on a channel, it is monitored by the system. In certain events defined for the channel in the Administration for the module , the third-party system is informed. The third-party system processes the asset based on its programming and, for example, posts the asset to a social media platform. Rendering schemes are used for publication through a channel. For more information, see Publication Channels.

Name

Description

Publish from

This displays the date from which the asset is or was published.

Publish to

This displays the date on which the publication ends or ended.