Creating and Managing Exchange Rates

You can use created currencies as either a reference or working currency. You create exchange rates to enable the conversion of budget values into the working currency in relation to the reference currency. You can also edit exchange rates at any time, and choose how the system will apply the edited rates.

  • You have created at least two currencies.

  • You have defined a reference currency.

Create an Exchange Rate

  1. In the sidebar navigation, go to Planner > Settings > Exchange Rates.

  2. Above the table, select the year and month for which you want to create an exchange rate. You can only select years with a defined reference currency.

  3. Click Add new exchange rate.

    4. The Add new exchange rate dialog opens.

  4. Select the working currency from the Currency selection list.

  5. Select one of the defined values from the Units selection list. You can choose from the entries 1, 10, 100, 1000, 10000 or 100000.

  6. Define the exchange rate in the First Exchange Rate field and if required in the field Secondary Exchange Rate.

    7. Note: You can enter an exchange rate with any number of decimal places. However, the exchange rate is always rounded to only four decimal places and then saved. For an exact calculation, enter the rate and unit increased by the same power of ten.

    Example: Your exchange rate is 0.0143575 and the unit is 10. To get an exchange rate with four decimal places, you need the factor 1000. So enter the exchange rate 14.3575 and the unit 10000.

  7. Click Save.

You have created an exchange rate for the selected working currency. Budget values defined in the working currency can be converted to the reference currency based on the exchange rate.

Note

When you create an additional year, existing exchange rates can be adopted automatically.

Edit an Exchange Rate

  1. In the sidebar navigation, go to Planner > Settings > Exchange Rates.

  2. Above the table, select the year and month for which you want to edit an exchange rate.

  3. In the table, find the currency for which you want to edit the exchange rate. Under the Actions column for that currency, click Edit.

    The Edit exchange rate dialog opens.

  4. Use the Units, First Exchange Rate, and Secondary Exchange Rate fields to make changes.

    Note: The Currency can only be set when you create an exchange rate, while the Reference Currency is a system setting. As a result, these fields are locked in the Edit exchange rate dialog.

  5. Optional: Choose if you also want the edited exchange rate to also be automatically applied to other months. You can select one, both, or none of the following options:

    • Apply to all remaining months in selected year: If you select this option, the edited exchange rate will also be applied to all months in the selected year after the selected month. For example, if you are editing the exchange rate for March 2025, the edited exchange rate will also be applied to April-December 2025, but not to January and February 2025.

    • Apply to all months in past year(s): If you select this option, the edited exchange rate will also be applied to all months of all years before the selected month and year. For example, if you are editing the exchange rate for March 2025, the edited exchange rate will also be applied to January and February 2025, and to January to December of all years before 2025.

    • If you do not select either of these options, the edited exchange rate will apply only to the selected month and year.

  6. Click Save.

You have edited an exchange rate for the selected working currency for the specified month(s) and year(s).