Preparing for Publication in the Media Pool Module

You can manually download a finished HTML document and publish it manually at any time. The template designer can also allow you to publish the finished document directly in the Media Pool module. Other users can use this module to search for and download the document in the system.

How You Know That You Can Publish the Document in the Media Pool Module

If you can publish the finished document directly to the Media Pool module, the Step 3 - Publish in the Module Media Pool button is displayed as follows in the customizing wizard:

If direct publication is not possible, the button is grayed out.

Specifications for Publication in the Media Pool Module

If you are publishing a document in the Media Pool module, you create it as an asset. To do so, you must enter the required meta data for the asset. If you click the button Step 3 - Publish in Module Media Pool in the customizing wizard, the following dialog box is displayed:

Edit the fields. For a detailed description of the meta data, see the user manual for the Media Pool module (see Additional Documentation).

In addition, note the following special features of meta data in Brand Template Builder:

Metadata	Description
Validity and Hide if not valid	If a validity date has been defined in the document properties, the Validity field is prefilled with this date and the Hide if not valid checkbox is activated.
Save data of form without publishing	If you activate the Save data of form without publishing checkbox, the data for the document is saved. However, the document is not published in the Media Pool. This procedure may be required, for instance, if you are editing the copy of a document that is already published in the Media Pool but do not want to publish the copy.

Metadata

Description

Validity and

Hide if not valid

If a validity date has been defined in the document properties, the Validity field is prefilled with this date and the Hide if not valid checkbox is activated.

Save data of form without publishing

If you activate the Save data of form without publishing checkbox, the data for the document is saved. However, the document is not published in the Media Pool. This procedure may be required, for instance, if you are editing the copy of a document that is already published in the Media Pool but do not want to publish the copy.

Note

In this dialog box, you only prepare for the publication in the Media Pool module. The document is not published in the Media Pool module until you have finished the document in step 4 of the customizing wizard.