Document Structure

This section describes how to change the structure of your document if you are permitted to do so.

Open the document in the document editor by clicking Step 3 - Edit document in the customizing wizard. The area on the right contains the Pages tab, which displays a preview for each page in the document.

You can change the document structure in the following cases:

  • One or more of the following icons are displayed below the pages. In this case, you have the following options:

    • Icon

    Description

    This adds pages (Smart Pages) to the document. The position where the pages are added depends on the settings made by the template designer.

    This deletes the page from the document next to which you click the icon.

    You replace the selected page with another Smart Page. Document page content that has already been edited is only retained when the page is replaced if the inserted Smart Page uses the same placeholder.

    Note: note that the template configuration determines which options you can access.

  • If none of the icons above are displayed, check whether you can swap pages. Move the pages using drag and drop. The following traits indicate that you can swap the pages:

    • When you move a page, a preview of the page is displayed on the cursor:


    • A status indicating whether the page can be added at the current cursor position is displayed for the preview:

Note

The icon means that there is editable content on this page. Click the icon to go to the Content tab, where you can edit the variables that are available on this page. The icon means that at least one piece of editable content contains an error (for example, an image with a resolution that is too low or a text box with an overflow). Activate the Show only editable content checkbox to hide pages that do not contain editable content in the preview.
For more information, see Texts and Images.

In addition to a page view, you can also display the document in a print preview. To do so, set the picklist at the top of the Pages tab to Print view. The pages are then displayed as follows:

The document can also be divided into sections. Sections are separated by dotted lines on the Pages tab:

  • Page view:

  • Print view:

The template designer can use sections to lock parts of the document for changes, for example. In the screen shots above, for instance, the Back page cannot be edited. You cannot replace or delete the page or add any pages. However, the Title and Content sections can be edited. Furthermore, the template designer can configure separate limits for each section, such as a maximum or minimum number of pages or page dividers. For more information about these limits, see the section Limits below.
If you change the page order in a section, you can only reposition the pages within the section. You cannot move a page to a new section.

The template designer can configure page dividers and the minimum and maximum number of page numbers for the document or for sections. If necessary, a total offset can also be provided.

You can see whether your changes to the document structure are still within the limits specified by the template designer when you close the document editor. When you click Save and Close, Brand Template Builder checks the document structure. If there are no errors, the document editor is closed and the customizing wizard is displayed. If one or more errors are found, this is displayed in a message:

If you want to correct the errors at a later time, click Edit later. The document is then displayed in the customizing wizard. If you want to correct the errors immediately, click Edit now. Brand Template Builder then continues to display the document for you in the document editor.

In the top example in the screen shot, the template designer has specified a page divider and an offset for the overall document. This means that f must result in a whole number in the formula below:

Example

The template designer has specified the page divider 4 and the offset 1. You create a document that has 8 pages.

In this case, an error message is displayed. You must either add another page or remove three pages:

Adding a page:

Removing three pages:

If the template designer has made specifications for sections, this may have the following effects:

  • Page dividers for section: if the template designer configures a page divider for a section, you can add only Smart Pages with an overall number of pages that can be divided into a whole number by the page divider. If, for example, the page divider 3 is specified, you can add only Smart Pages with 3, 6, 9, and so on, pages.

  • Minimum and maximum number of pages for a section: in this case, the number of pages in a section must be within the specified limits. If you add or remove too many pages, a corresponding error message is displayed when you leave the document editor:

    Correct the number of pages appropriately if so.

Check which of the next steps is configured for your document: