Documents

The screen shot below shows the advanced search for documents:

Click Search to start the search. Click Reset to clear all search fields by deleting all entries.

You can enter search terms into the following fields:

Field

Description

Full text search

You use this field to search several fields or properties for the entered search term at the same time. When you enter a character, the auto-complete shows a proposal list with search terms from the following properties of documents that you can access: the title, document ID, categories, and tags.

Tags

You can search for documents with a template in which the search term is defined as a tag in the properties.

Dimensions

You can search for documents by specifying the width x height.

Units

Specify the units in which you have entered the dimensions:

  • Millimeter (mm)

  • Pixel

  • Centimeter (cm)

  • Inch (in)

Format

You can search for documents with a corresponding template that is currently created in a specific format such as DIN A4 or DIN A2.

Color

You can search for documents whose corresponding template is currently created in a specific color setting such as CMYK or RGB.

Pers.date from

You can search for documents that were created on or after the specified day.

Pers.date until

You can search for documents that were created before or on the specified day.

Name

You search for the name of a document.

Document ID

You can search for the unique identification number (ID) of the document. You can enter the ID in the field with or without the prefix "I-".

Affiliate ID

You can search for documents that are assigned to a specific affiliate ID.

Also search sub-categories

Activate this checkbox to include nested category trees in the search in their entirety.

Show invalid documents

Activate the checkbox to also find documents that are not valid at the time of the search.

Show archived documents

Activate the checkbox to also find documents that are archived at the time of the search. If you do not activate this checkbox, you can only find non-archived documents.

Field

Description

Item number

You enter the media object item number in the Media Pool. The search lists the documents with a template that is based on the media object.

Virtual database

You can search for a document in the selected virtual database. Note that a document is always saved in the same VDB as the template.

Output method

You can search for documents with templates in which the output method is currently activated for document output.