Job Discussions Under the Comments Tab

The following table lists all the functions available to you on the Comments tab. Not all of them are available to you in the Job Discussion sidebar. For example, the option Add Asset is missing there.

Button/Function	Description
Add Discussion	Use this button to create a new discussion in the Comments tab in the data sheet. Enter a name for the discussion and save the entry. You can then write comments. This discussion may have fewer and different participants than the standard job discussion. To configure the discussion, see “...” at the bottom of the table. You can add assets to the discussion. To open the drop-down menu, do not click the Add Asset button directly. Instead click on the downward triangle arrow 6. This opens a menu: Upload new assets: This adds a locally saved image file to the data sheet Add from Own collection: This adds an asset from your Media Pool collection Own DSE Pictures to the data sheet. Select asset: This opens a search in the Media Pool to select an existing asset to attach to the discussion. The added asset can be the subject of a general comment or a discussion in the scope of a review.
Add comment	In this text field in the sidebar of the data sheet, you can directly create a new comment in the job discussion without having to switch to the Comments tab. Note: Writing comments in the comments area of the right sidebar and on the Comments tab on the data sheet is synchronous in both directions. The sidebar content is not fully updated until you close the data sheet.
Private message	After you have activated the checkbox, you will be asked to select a user or user group as the exclusive recipient for the discussion post or comment. If you post a reply in response to another comment, you cannot mark it as private. For users who are neither writers nor recipients, private messages do not appear in the message history.
Reply	If you click Reply at a post entry, you can reply to it directly and your reply will initially appear immediately below collapsed under N more comments. Users can reply directly to comments in the job discussion in the sidebar or under the Comments tab. Replies are shown indented next to the comment and can only ever be created at the first level. This excludes replying to replies. Replies are initially hidden in the display. Click on N more comments to show all existing replies to an entry. Click on N more comments again to hide the reply history again.
…	In the ... menu at the top right of the discussion, you can access the following functions: Print as PDF: This creates a PDF file of the discussion. Configure Discussion: In the discussion configuration, you can change the name of and participants in the discussion. This only applies to new discussions you create. Note: Participants must have appropriate permissions in their user role to be invited to an asset review under Comments.
	Use the pencil icon to open the selected (own) comment for editing to make adjustments to the content.
… (on the asset)	You can use the following functions for the assets added to a comment: Open: This opens the detailed view of the asset in a pop-up window. Open Review: This allows you to load the asset to the Review Manager module and start a new review. Large Preview: This opens a large preview image in a pop-up window. You can call the detailed view of the asset from the dialog box. Remove: This removes the asset from the data sheet. Send As Email: This opens a new dialog box where you can send the asset by e-mail. Download: This opens a new dialog window where you can download the asset and save it locally. Note: The available functions depend on the permissions of your user role.

You can find more information at:

• Job Discussion in the Sidebar

• @-Mention

Here you will find out how to set up your own discussion. This may have a different topic and different participants than the standard job discussion.

1. Open the job and go to the Comments tab, where you can manage your discussions.

2. Click on … > Configure Discussion.

3. Select the discussion that you want to configure and then click on … > Configure Discussion.

4. Optional: Create a new discussion by clicking the New Discussion button.

5. Enter a name for your discussion or change the existing name.

   The name should be meaningful so that other participants know what the discussion is about.

6. Click on Save.

7. Click on … > Configure Discussion.

   Now you can add participants to your discussion.

8. To invite participants to the discussion:

   1. Click on the down arrow ⏷ at the end of the Add participant field.

   The list of possible participants are users who have already been added to the job under the Participants tab or per @-mention as participants.

   2. Select the users you want to participate in the discussion.

   3. Optional: Delete participants from your discussion by clicking the trash icon after a name in the list.

Your discussion is now configured and ready to share messages, files, or other content.

1. Open the job and switch to the Comments tab.

2. Click on ⏷ at the desired discussion.

   The comment field opens.

3. Write your comment. Optionally, format the text using the editing tools above the comment field.

4. Optionally, mark the comment as Private message and select a user or group as the addressee of the private message.

5. Click on Save.

The comment is saved.